Submit your Award

Once all of the requirements for your Award are completed, please submit the following to the BC & Yukon Division Duke of Ed Office.

  • Your Record Log Book
  • Submission Form
  • Adventurous Journey Report
  • Payment for the next level (if continuing) along with your Next Level Registration Form (which is part of the Submission Form)

Mail your completed submission to us at:
The Duke of Edinburgh's International Award – BC & Yukon
4086 Shelbourne St
Victoria, BC
V8N 4P6

Submission Forms

These are fillable forms. You can print to fill by hand, or download to fill-in on your computer before printing. Note: the Bronze and Silver Submission Forms also include your Next Level Registration Form.

Bronze Submission Form | Silver Submission Form | Gold Submission Form

Click here for an example Submission Form

Registering for the Next Level

If you are planning to go on to the next level of the Award, you must submit the Next Level Registration Form (included in the Submission Forms above) with a $​50 registration fee.

You can also pay the fee online after your Award is approved by indicating this on your Next Level Registration Form. In this case, once your submitted Award is approved, an Award Officer will send you a direct link to pay online and receive online access to your new Award materials.

Once you receive your new Award materials, print them and begin tracking your activities right away!

Please keep in mind that your next level Start Date will be determined by your Award Officer, and sent in your Approval email.  

Pro Tip: Starting September 2019 all participants can start using the Online Record Book (ORB) to record their Award activities and submit their Awards online.

Adventurous Journey Report

If you are unsure what to include in your report, please have a look at our online guide.

School Credit

The Duke of Edinburgh's International Award can be counted for school credit in BC and Yukon:
Level
School Credits
Code
Bronze
2 grade 10 credits
UDE 10
Silver
2 grade 11 credits
UDE 11
Gold
2 grade 12 credits
UDE 12
                                               
To receive your credits take your official approval letter or certificate sent by your Award Officer to your school administration.

 

Approval Process

Approvals for Bronze and Silver Submissions typically take around 4-6 weeks. Gold Submissions take 6-8 weeks as they must be approved by both the Division and National levels. During busy periods, like the beginning and end of the school year, approvals may several weeks longer.

Once we receive your Award at the office, we will email you confirmation of receipt. The approval process is 4-6 weeks (or 6-8 for Gold) from the date of that email.

Once received, Award Officers will review your Award Submission and follow up with you via phone or email if there are issues or questions about your Award activities. We will provide you with ample opportunity to provide more information if required. Our goal is to work with you to support your achievement of the Duke of Edinburgh’s International Award.

Awards and Ceremonies

Award Achievers receive a pin and certificate to honour their achievement. Pins are generally sent to the group leader (except Gold) or directly to the Achiever if they are an Independent Participant.
Silver and Gold certificates are generally presented at Award Ceremonies, but Achievers can indicate on their submission form if they would prefer it be mailed to them or their group leader.

Bronze certificates are sent to the Group Leader, or directly to the Achiever if they are an Independent Participant. Award Groups may hold their own Bronze presentations (ie: school assembly, Cadet Review, etc…)

At the Silver level, certificates are presented by the Lieutenant Governor of BC or the Yukon Territorial Commissioner. These ceremonies are organized by the Division Office and generally take place twice each year.

At the Gold level, certificates are presented by either the Governor General of Canada, a Canadian of note, or a member of the Royal Family. These ceremonies are organized by the National and Division Offices and generally occur every 18 months – 2 years.

Achievers are notified of upcoming ceremonies by email so please ensure the email provided on your Submission Form is one that is checked often.

Pro Tip: Ceremonies are also announced in advance on our website and Facebook so follow up to keep up to date.

Achievers who would like to attend a ceremony in another province or country should contact the Division Office to request a transfer. Please note that Achievers can only be on one Division's waitlist at a time. ​