Record Keeping and Planning Your Time

Managing Your Time

One of the most fun parts of doing The Duke of Ed is choosing all of the great activities you'll do to fulfill your Award requirements. However, one of the main challenges is managing your time and making a space for your Award activities in your week, especially if you are taking on many new activities you've never tried before. You might also be wondering whether you should do all Award components simultaneously, or just one at a time. Many things might influence how you manage your time, such as:
  • Commitments to classes, school work, or a job
  • How much free time you have on evenings, weekends, or first thing in the morning
  • If you want to complete The Award at the same pace as your peers
  • If you are working on The Award independently
  • Personal commitments to friends and family
  • Personal "down time" that you might want to keep un-scheduled for relaxation 
Consider which of these are most likely to influence your schedule. If you have a lot of freedom you might be able to do several Award components all at once. If you have a lot of commitments to balance, you could complete one Award component at a time. Remember, everyone has 24 hours in a day! It is possible to find a balance that works for you and keep enjoying what you are doing. 

The Summary Chart will tell you about the minimum amount of time you can anticipate spending on each Award level, meaning that you cannot complete the level in less time than that. However, you can decide what the 'maximum' amount of time is. For example, the Bronze level requires a minimum of 6 months (26 weeks), but you may choose to complete it over 9 months or a full year if you wish. Read more below for some guidelines on managing your time if you are starting at the Bronze Level, as an example. 

Record Keeping for the Bronze Level

If you start your Award at the Bronze level, you will choose one section to devote more time to than the other sections. The Service, Skill and Physical Recreation sections all need to be practiced over a minimum of 3 months (13 weeks) and one of these for an additional 3 months, for a minimum total of 6 months (26 weeks) spent at Bronze. You do not need to decide right away which section to do for longer. This number of months is a minimum rather than a maximum, meaning that you can take more time to complete each section, but you cannot complete it in less time. Below are a few examples of what a Bronze level might look like:):

Example #1: Skills emphasis
  Month 1      Month 2     Month 3     Month 4     Month 5     Month 6  
 Service (13 weeks)      
 Skill (26 weeks)
 Physical Recreation (13 weeks)      

In the Example #1 above, you would be spending a minimum of 1 hour per week on Service, Skill, and Physical Recreation for the first 13 consecutive weeks. This would make sense if you know right away what activities you want to do for all 3 of these sections, and have the time to start on all 3 right away. For the following 13 weeks you would only be working on your Skill, and any planning and preparation necessary for your Adventurous Journey later on. 

Example #2: Service emphasis

  Month 1       Month 2     Month 3     Month 4     Month 5     Month 6  
  Service (26 weeks)
   Skill (13 weeks)    
       Physical Recreation (13 weeks)

In Example #2 above, you would be starting your Service emphasis right away for 26 consecutive weeks, and also planning your Journey for the first month of your Bronze Award activity. This might be the case if you start your Award in the summer when you have vacation time to plan a long trip, and also if you already know what your Service activity will be and are able to get started on it right away. In this example, you would start your Skills section in the second month of activity and the Physical Recreation in the fourth month. This might happen if you haven't decided at first what to choose for these activities, or if you want to make sure you leave some flexibility in your schedule so that they don't all overlap at once. 

Example #3: Relaxed focus, Physical Recreation emphasis

Month 1      M2       M3       M4       M5       M6      M7       M8       M9      M10      M11      M12  
                  Service (13 weeks) 
            Skill (13 weeks)       
 Physical Recreation (26 weeks) 
In this third example,you would be completing your Award over twelve months instead of the minimum of six months, to allow for a more relaxed schedule. The 3 components of Service, Skill, and Physical Recreation are all completed one at a time, with only the Adventurous Journey overlapping with another section. 

Decide what works best for you! Remember that ultimately, you are only in competition with yourself. 

Frequency of Activity and Filling in your Record Book

​ The Award is more like a marathon than a sprint. You should spend an average of 1 hour per week on your activities. However, we understand that you may be busy some weeks. If you miss an activity one week, then you can do two hours the next week to make up for it. That way you still have an average of one hour per week over all. You can make up a maximum of 4 consecutive missed weeks at one time. To make up 4 missed weeks, 5 hours would need to be recorded in the subsequent week (4 hours for the missed weeks, and 1 hour for the current week). 

However, if you miss more than 4 weeks in a row, these weeks cannot be made up with extra hours. Instead, all these weeks are simply crossed out.  Once you start your activities again, you can pick up where you left off. That means if you did 4 weeks of activities, then took a 6 week break, you would still have 9 more weeks to do once you start again. 
You must record your activities in your Record Book so that they may be verified by your assessor. Here is an example of one way to complete an activity chart for Physical Recreation:

 Week    Date    Hour(s)     Activity     Assessor  
 1  Jan 15 2014   1 Volleyball  John Smith
 2     none   
 3 Jan 29 2014  Volleyball  John Smith 
 4 Feb 5 2014  Hiking  Cindy Charles 
 5 Feb 13 2014  1  Volleyball John Smith 
 6  Feb 18 2014    Volleyball John Smith 
 7     none   
 8     none   
 9 March 8 2014  Hiking  Cindy Charles
 10 March 15 2014  1  Hiking Cindy Charles 
 11 March 22 2014  Volleyball  John Smith 
 12  March 29 2014 Volleyball  John Smith 
 13 April 4 2014  Hiking  Cindy Charles

Your Assessor will always be the adult who is supervising you for the activity. For example, if you play soccer as your Physical Recreation activity, ask your soccer coach. If you take piano lessons for your Skill, ask your piano instructor. Please avoid using your parents as Assessors unless they were instructing you or there is no other option available. You may have more than one Assessor if you are doing more than one activity for the Service and Physical Recreation section. You can choose one of these individuals to do the overall Assessor’s report.

If you have any questions about the program, you are always welcome to contact someone at your Division office for more help! Have a great time with your activities.